Overview
The Assistant (Finance) role is responsible for managing the preparation of budgets, ensuring financial policies are applied, and maintaining financial records. The primary purpose is to provide fiscal and accounting services to the HQ.
Key Responsibilities
- - Manages the preparation of budgets (Initial forecasts - Midyear review - End of Year procedures) and Medium-Term Financial Plan.
- Ensures that the reimbursable policy for allocation of vehicles, fuel, maintenance and repair costs of vehicles is applied in accordance with the Directives and BUDFIN procedures.
- Responsible for the maintenance of all records relating to the ordering of stores for open-end contracts and where necessary, purchase orders.
- Maintain up to date records of demands from Supply Section and ensures that, when bills are received, transactions comply with requests against international funds.
- Processes orders for new and replacement equipment.
- Place releases against Blanket Purchase Agreements.
- Preparation of purchase requisitions through FINS within budget allocations.
- Assist the CAC (Contract Authority Committee) for opening of bids and for awarding contracts.
- Liaises with P&C for any contractual difficulties or invoices settlement.
- Liaison with BUDFIN, Fiscal and Budget Cells for Budget transfers, increase or decrease of funds.
- Performs day-to-day activities in the provision of responsive fiscal and accounting services to the HQ, accounting for funding provided through the BSG Annual budget to ensure accountability over international funds allocated to BSG.
- Performing input and reconciliation of accounting transactions (i.e. payments, collection vouchers, payroll etc.) using financial modules of the NATO Automated Financial System (FINS).
- Responding to customer inquiries related to funding and accounts.
Required Experience
- Previous demonstrated experience preparing budgets, tracking expenditures, and ensuring adherence to governance, legal, and regulatory requirements in a complex multinational environment;
- Ability to perform routine financial tasks accurately, apply established procedures, and use financial management systems to support day to day operations;
- Strong organisational skills, with the ability to manage structured workflows, resolve routine issues independently, and escalate complex and non-standard matters appropriately;
- Ability to work effectively with diverse stakeholders and communicate clearly in a multicultural setting.
- Experience with automated accounting systems and office automation software packages (desirable).
- Experience and/or knowledge in NATO, its directives and procedures (desirable).
Qualifications
- Higher Secondary education and intermediate vocational training in finance, accounting, business administration, economics, public administration or related discipline which might lead to a formal qualification with 2 years experience, or Secondary education and completed advanced vocational training in that discipline leading to a professional qualification or professional accreditation with 4 years post related experience.
- Bachelor’s degree in Finance, Accounting, Logistics or similar (desirable).
