Overview
Provide comprehensive administrative support to a unit and assist the Head of Unit in coordinating unit activities, with particular responsibility for administrative procedures and the management of communications, information, documentation, meetings, personnel administration, and logistical requirements.
Key Responsibilities
- Coordination of policy programming and general policy issues like planning, reporting, and evaluations.
- Organisation of meetings and events, including administrative support to stakeholder networks, reimbursement processes, and videoconferences.
- Coordination of briefings and deliverables of the unit.
- Knowledge management and contact point for data protection.
- Assistance in staff administration of the unit and recruitment processes.
- Managing legislative processes.
- Overseeing the unit’s missions and related budget.
- Management of the unit’s functional mailboxes.
- Handling documents and mail.
- Tasks on financial matters (Citizens, Equality, Rights and Values Programme).
- Processes related to inter-service consultations, petitions, infringements, and complaints.
- Publications and web editing; logistics.
- Assistance in delivering the unit’s policy tasks, for instance research on gender equality topics, preparing notes/texts, proof-reading texts.
Required Experience
Experience as an assistant in the Commission is an advantage.
