Overview
This role is essential in ensuring that programs across the Visayas are supported with timely, compliant, and efficient logistics and procurement services. The Hub Supply Chain & Admin Officer plays a critical part in ensuring that all procurement and logistics transactions are carried out responsibly, transparently, and in line with organizational policies.
Key Responsibilities
- Identify and assess vendors, maintaining accurate supplier profiles and ensuring complete onboarding requirements.
- Build and sustain positive relationships with suppliers to ensure reliable service and value for money.
- Manage bid/tender processes, conduct comparative analyses, and support negotiations grounded in fairness and transparency.
- Prepare and review contracts and service agreements, ensuring alignment with organizational and compliance standards.
- Initiate and process Purchase Requisitions (PR) and Purchase Orders (PO) through SAP, ensuring accuracy and proper documentation.
- Track approvals, monitor delivery timelines, and coordinate closely with requestors to ensure timely fulfillment.
- Receive and validate delivered items or services based on approved specifications.
- Support inventory tagging, storage, and documentation for smooth operational flow.
- Uphold procurement policies, including Anti‑Terrorism Screening, supplier due diligence, and notarization requirements for eligible contracts.
- Maintain organized and updated procurement trackers to support audits, reporting, and performance reviews.
- Generate timely procurement‑related reports to support monitoring of costs, supplier performance, and operational efficiencies.
- Provide administrative support to the Visayas Support Center to enhance coordination and service delivery.
Required Experience
1–2 years’ experience in procurement, logistics, office administration, or related support functions.
Qualifications
Bachelor’s degree, diploma, or relevant vocational/technical qualification.
