Overview
The Knowledge Management and Administrative Associate will support the Ethics and Prevention of Sexual Exploitation and Abuse and Sexual Harassment units in strengthening knowledge management processes, training coordination, and administrative arrangements.
Key Responsibilities
- Support the flow of information, organization of training activities, and provision of administrative and operational support.
- Support the preparation and maintenance of knowledge management systems.
- Maintain an organized filing and document management system.
- Assist in the collection, organization, and dissemination of learning materials.
- Maintain a tracking system of training sessions, participants, evaluations, and key outputs.
- Assist with preparing periodic summaries of training activities.
- Contribute to the preparation of drafts of communications and information materials.
- Provide logistical and administrative support for trainings, workshops, and meetings.
- Assist with training invitations, participant lists, and registration processes.
- Liaise with facilitators, trainers, and participants.
- Support post-training follow-up, feedback collection, and documentation.
- Handle travel arrangements.
- Serve as the focal point for administrative communication.
- Support coordination with external stakeholders, consultants, and vendors.
- Assist in the preparation of presentations, talking points, and briefing materials.
- Perform such other duties as may be assigned.
Required Experience
- Three years of professional experience with a Bachelor's degree; or five years of relevant experience with a high school diploma.
- Experience in the use and administration of learning management systems and/or learning integrated solutions and technologies.
- Experience in monitoring activities and preparing basic reports.
- Experience in data entry, database maintenance and record-keeping.
- Experience supporting data collection.
Qualifications
- Bachelor's degree in Business Administration, Statistics, Economics, Monitoring and Evaluation, Mathematics, Information Management or Computer Science from an accredited institution; or
- High school diploma.
- Other diploma or certification on data science, statistics, monitoring and evaluation, or informatics is an advantage.
