Overview
The incumbent provides senior-level support and oversees a range of administrative and office support services that contribute to the efficient running of the department/cluster. Areas of work include general administration and office support and HR-, finance- and procurement-related support.
Key Responsibilities
- Oversee a broad range of administrative and operational support services, ensuring compliance with applicable standards.
- Evaluate ongoing support requirements, adapt service provision to meet changing needs and priorities and resolve operational support issues.
- Provide guidance, leadership and training to administrative support staff.
- Prepare, draft, perform quality control, finalize and/or upload to webpages/disseminate a broad range of outgoing general and administrative correspondence, reports, publications and other documentation.
- Coordinate high-level visits, including ensuring appropriate protocol, security and transport arrangements.
- Organize and coordinate administrative services for meetings and other events, including high-level.
- Lead secretariat support services and oversee the logistical, administrative and financial arrangements.
- Perform leave administration duties.
- Serve as focal point for administrative matters relating to performance management, interns and other HR matters.
- Manage office supplies, furniture and equipment.
Required Experience
Minimum of six years of relevant experience.
Qualifications
- Completion of secondary school education.
- Training in a relevant field.
