Overview
The Senior Projects Coordinator leads the Project Management Unit (PMU) at IRC Nigeria, providing strategic oversight of project implementation performance across the portfolio to ensure projects are delivered on time, within budget, and in compliance with requirements.
Key Responsibilities
- Lead the Project Management Unit (PMU) and supervise PMU staff.
- Provide project management advisory support and capacity building to Field Implementation leadership.
- Serve as the country program’s primary resource on project management systems, implementation monitoring, and portfolio performance.
- Maintain oversight of project implementation performance, monitoring progress against workplans, spending plans, and grant timelines.
- Identify risks, delays, and financial under- or over-spending trends and escalate concerns with recommended corrective actions.
- Provide regular portfolio performance analysis to inform programmatic and operational decision making.
- Ensure alignment between implementation progress and donor compliance requirements.
- Support teams with implementation data and portfolio insights for donor engagement.
- Lead the country program's Budget vs Actuals (BvA) review and analysis process.
- Analyze spending trends, identify financial risks, and drive corrective action planning.
- Coordinate regular BvA review meetings.
- Provide centralized approval oversight for charges to flexible grants.
- Develop a monthly project health report and facilitate a monthly deep-dive portfolio review.
- Coordinate and schedule post-award project cycle meetings.
- Drive timely completion of project cycle milestones.
- Maintain close coordination with the Grants Unit.
- Lead the development, improvement, and monitoring of project management tools.
- Support field teams in monitoring project implementation against approved plans.
- Strengthen coordination between program, operations, and finance teams.
- Promote the use of data-driven tools including Power BI dashboards and internal reporting systems.
- Develop and maintain country program project health monitoring tools.
- Deliver regular analysis of project performance indicators, implementation progress, and financial delivery.
- Identify implementation risks proactively and provide concrete recommendations.
- Equip senior leadership with data-driven insights.
- Lead internal coordination mechanisms that strengthen inter-sectoral collaboration.
- Lead the planning and facilitation of internal coordination meetings.
- Support periodic reviews of coordination mechanisms and roles.
- Provide technical guidance and mentoring to staff on project cycle management, implementation planning, and financial monitoring.
- Develop and deliver targeted training on project management tools, BvA processes, project cycle meetings, and portfolio monitoring systems.
- Identify recurring implementation challenges and support teams in strengthening project management practices.
- Contribute to country program workforce planning processes.
- Review proposed staff movements, recruitments, and structural adjustments.
- Provide programmatic analysis and recommendations to support staffing decisions.
- Ensure staffing decisions are informed by portfolio performance data, implementation trends, and forward-looking workforce planning considerations.
- Contribute to program design processes by supporting the alignment of new project proposals.
- Provide inputs on implementation planning, staffing considerations, and project management systems during proposal development.
- Support the integration of lessons learned from ongoing project implementation into future program design.
- Lead internal coordination and analysis related to innovative financing opportunities.
Required Experience
- 5+ years of experience in Projects management and coordination or grants management.
- Demonstrated ability to simultaneously manage multiple projects.
Qualifications
• Bachelor’s degree in business administration or development studies or political sciences
