Overview
The Finance Coordinator is responsible for ensuring strong financial management, effective internal controls, and accurate accounting and reporting in line with organizational policies, project frameworks, and donor requirements. The role supports effective budget monitoring, forecasting, and financial analysis across projects, while also overseeing partners’ financial compliance.
Key Responsibilities
- Conduct financial reviews during internal and partner kick-off meetings.
- Prepare internal financial reports and partner budget templates.
- Produce monthly consolidated financial reports and share with Project Managers.
- Coordinate monthly and quarterly forecasts with Programme teams.
- Perform detailed budget vs. expenditure analysis and follow up on variance explanations.
- Attend monthly programme meetings for assigned projects.
- Review monthly payroll data received from HR to ensure accurate project allocations.
- Ensure proper filing and maintenance of all financial records.
- Completing month-end package including trial balance, income, bank & partner reconciliation.
- Support Finance Officers in ensuring accurate documentation review and proper accounting entries.
- Participate in partner due diligence processes, including financial assessments.
- Review financial components of Partnership Agreements.
- Review partners’ financial reports, supporting documentation, and payment requests.
- Prepare partner verification reports and conduct regular spot-check visits.
- Lead partnership verification processes and share key findings.
- Validate partner payments.
- Engage with partners to address financial management gaps and strengthen their capacity.
- Ensure compliance with partner contractual financial obligations.
- Review and validate journal entries, including payroll, shared cost, and rent allocations.
- Review and validate bank and cash transactions prior to posting.
- Record partner expenses and reconcile partner balances.
- Reconcile and clear balance sheet accounts.
- Manage cash advances, disbursements, and retirements.
- Verify supporting documents for all payments submitted by operations.
- Ensure accurate posting of financial transactions and identify and correct mis-postings.
- Prepare timely and high-quality donor financial reports.
- Prepare consolidated monthly grants management reports.
- Support project closure processes.
- Ensure audit readiness by maintaining complete, accurate, and accessible financial documentation.
Required Experience
- At least 3-5 years of relevant working experience in the field of accounting and finance.
- In-depth knowledge and experience of the Finance and accounting preferably in Non-profit making organisation.
- Experience with handling finances and building capacity for teams to deliver.
- Grants Financial experience in development sector.
Qualifications
• Bachelor degree in Accounting/Finance or related Business degree, CPA/ACCA qualification an added advantage
