Overview
Provides day-to-day operational support to the P&C Manager through the coordination of staff and ISC recruitment, accurate record management, and timely administrative assistance across key P&C functions.
Key Responsibilities
- Lead end-to-end volunteer recruitment processes for Individual Service Contract (ISC) Staff.
- Ensure recruitment files are complete, compliant, and accurately stored.
- Prepare ISC staff contracts and ensure all required onboarding documentation is completed.
- Coordinate the processing and issuance of staff and ISC identification cards.
- Provide administrative and coordination support for staff recruitment processes.
- Serve as the focal point for ISC contract and benefits-related inquiries.
- Conduct orientation sessions on ISC policy, contract terms, and conditions.
- Coordinate with hiring managers and P&C Manager to ensure ISC personnel complete required compliance and mandatory trainings.
- Maintain and regularly update the ISC status tracker.
- Ensure proper management of all ISC documentation and data.
- Manage monthly staff timesheet collection, verification, and follow‑up.
- Maintain up‑to‑date timesheet trackers and ensure timely filing.
- Provide day‑to‑day support to staff on P&C processes, policies, and administrative queries.
- Support the coordination of P&C activities such as staff engagement, wellbeing initiatives, trainings, and meetings.
- Assist the P&C Manager in preparing reports, trackers, and documentation for audits or internal reviews.
- Support field-level HR compliance and ensure adherence to IRC’s values and safeguarding principles.
- Perform other P&C- related duties as assigned.
Required Experience
1–2 years of experience in HR administration or a similar support role. Prior experience in handling documentation, scanning, or filing is preferred.
Qualifications
University degree required, or equivalent relevant work experience. Relevant HR or administration training/certification is desirable but not mandatory.
