Overview
To ensure strong financial management, internal control, and compliance at Oxfam bases by providing timely and accurate financial support to rapid programme implementation. The role will manage field level budgeting, cash management, payments, financial reporting, and ensuring adherence to Oxfam policies and donor requirements.
Key Responsibilities
- Manage and coordinate all cash transfers from the Financial Service Provider to the Field offices.
- Review and process payments in line with Oxfam financial policies and procedures.
- Ensure cash records are updated daily and all cash received are deposited promptly.
- Monitor and follow up on any discrepancies.
- Advise thematic leads on cash requirements and prepare cash top-up requests.
- Prepare accurate and timely bank and cash reconciliations.
- Ensure all petty cash vouchers are properly approved, supported with relevant documentation, and securely filed.
- Ensure all staff-related recoveries are properly tracked and recovered.
- Maintain and regularly update the Float register.
- Support the Finance Manager in reviewing Programme budgets and forecasts.
- Assist thematic leads in preparing project budgets.
- Review proposal budgets.
- Ensure correct coding of expenditures and proper recharging of costs.
- Prepare monthly invoices or recharges for private expenditures/shared costs.
- Serve as a final compliance check to minimize financial and fraud risks.
- Ensure payments, coding, and accounting entries are processed accurately.
- Promote strong internal controls and escalate any identified risks or irregularities.
- Prepare and upload monthly cashbooks and journal entries into Peoplesoft.
- Ensure all field level expenses are accurately coded and captured in the cash book.
- Support the month end close process by reconciling ledgers, reviewing outstanding balances, and resolving discrepancies.
Required Experience
- Minimum 3 years proven relevant and progressive work experience preferably with INGO.
- Excellent analytical skills particularly from the point of view of cost-effective financial management.
- Multi-tasking and higher efficiency, Attention to details.
- Proven experience of management of suppliers / contracts and financial systems.
- Initiative and ability to follow up on issues.
- Flexibility under pressure and in response to changing needs.
Qualifications
- University degree with a specialization in Finance or Accounting.
- Accountancy professional qualification {ACCA or CPA}
