Overview
Provide programme/project development, coordination and operational assistance to ensure the smooth functioning of projects operations, consistent service delivery, and continuous evaluation and readjustment/improvement of the operational environment.
Key Responsibilities
- Overall operations support on project activities and events.
- Prepare, review and routine documentation and correspondence relating to procurement actions.
- Track purchase orders and contracts, monitor receipt of order confirmation, shipment and receipt of goods and services.
- Maintain up-to-date and accurate administrative records of the project.
- Maintain record of and upload relevant documents to FAO systems in GRMS and FPMIS.
- Maintain up-to-date and accurate financial records of the project.
- Monitor project work plans, budgets, procurement plans and milestones.
- Liaise with project staff and partners for the successful conduct of activities.
- Assist in the travel and recruitment needs of the project.
- Assist in finance and administrative related procedures.
- Maintain constant liaison with finance, travel and procurement personnel.
- Assist in the preparation of budgets and provision of information for audit.
- Maintain and update project procurement plans.
- Prepare supporting documents for LPC meetings.
- Provide regular updates on project expenditure.
- Assist with reporting requirements.
- Assist with the preparation for operational and financial closure of the project.
- Perform any other tasks as required and agreed to with LTOs
Required Experience
Three years of relevant experience in finance, financial management of the projects, operations management or a related field.
Qualifications
University degree from an institution recognized by the International Association of Universities (IAU)/UNESCO in business administration, management, finance, accounting or a related field.
