Overview
The Procurement and Administrative Support Specialist will be responsible for the implementation of procurement and other administrative procedures and support in project reporting under the supervision of the Head of Office and Resource Management Officer.
Key Responsibilities
- Initiate, process, monitor, and follow up on procurement actions.
- Liaise with Head of Office, Resource Management Officer, and Project Managers on procurement matters.
- Monitor changes in IOM procurement rules and procedures.
- Issue requests for proposals or quotes, evaluate bids, and prepare recommendations.
- Monitor procurement and logistics services, including supplier contracts.
- Maintain procurement records and create Purchase Orders and Goods Receipts.
- Support financial administration tasks, including invoice processing and transaction follow-up.
- Assist in monitoring expenditures and budget utilization.
- Support preparation of periodic financial reports and budget tracking tools.
- Support the preparation of budgets for new projects and budget revisions.
- Provide basic guidance on financial and accounting procedures.
- Maintain procurement, finance, and asset records.
- Implement internal control mechanisms to safeguard mission assets.
- Ensure office asset inventories comply with IOM Asset Inventory Policy.
- Support administrative processes related to contracts, documentation, and internal coordination.
- Perform other related duties as may be assigned.
Required Experience
- University degree with three years of relevant professional experience; or
- High school diploma with five years of relevant professional experience.
- Experience in financial administration including financial management and budgeting.
- Experience in procurement and logistics and working with vendors and service providers.
- Experience with asset management process.
- Experience working in an international organisation an advantage.
Qualifications
- University degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution; or
- High school diploma.
