Overview
The Procurement Assistant coordinates and organizes vendor outreach events, assists with market research and procurement processes, and maintains relevant databases. The role supports the Office of Supply Chain Management in providing operational support and advisory services.
Key Responsibilities
- Coordinates and organizes vendor outreach events, both in-person and virtual.
- Uses data collection and reporting methods for outreach event analysis.
- Reviews, records and prioritizes vendor related requests.
- Provides assistance to requisitioners in market research, preparing scope of work and specifications.
- Identifies and recommends sources of procurement or potential suppliers.
- Compiles data to determine supplier best terms and lowest costs.
- Finalizes purchase orders and contracts for approval.
- Resolves issues/problems related to outreach events.
- Maintains relevant internal databases and files.
- Researches, retrieves and presents information on sources of supply and vendors.
- Drafts correspondence and communicates with representatives of Member States and other UN Organizations.
- Supervises and assigns and reviews the work of more junior staff.
- Performs other duties as assigned.
Required Experience
- A minimum of seven (7) years of experience in supply chain management, logistics, procurement, administrative services or related areas is required. The minimum years of relevant experience is reduced to five (5) years for candidates who possess a first-level university degree or higher.
- Experience in using MS Office Suite products, including PowerPoint, Word and Excel is required.
- Experience in engaging with senior officials and stakeholders, including Member States, is required.
- Experience in data analysis & reporting is desirable.
- Experience in organizing events, including virtual meetings or webinars, is desirable.
- Experience in preparing presentations and communication materials is desirable.
Qualifications
High school diploma or equivalent.
