Overview
The Programme Associate supports the implementation of UNFPA’s country programme by providing operational, coordination, and administrative support to programme planning, monitoring, and reporting processes. The role contributes to data management, tracking of programme implementation, and coordination of activities, ensuring compliance with UNFPA procedures and supporting effective programme delivery.
Key Responsibilities
- Assist in preparation of project documents, workplans, and supporting materials.
- Support routine implementation of assigned projects, including coordination with national counterparts and project personnel.
- Assist in tracking delivery of activities and project inputs.
- Support monitoring of programme and project implementation by collecting and organizing data on progress against workplans.
- Assist in preparation of status reports, progress updates, and other reporting outputs.
- Support organization of monitoring visits, review meetings, and evaluation activities.
- Maintain programme data and records in corporate systems and internal tracking tools.
- Support data verification and consistency checks for reporting purposes.
- Assist in maintaining programme tracking systems and updating relevant information.
- Support application of UNFPA procedures and guidelines in programme implementation.
- Assist in maintaining documentation related to programme activities, reporting, and compliance requirements.
- Support follow-up on routine actions and recommendations from monitoring and review processes.
- Assist in coordination with implementing partners on routine programme matters.
- Support collection and organization of information related to partner implementation and reporting.
- Assist in tracking submission of reports and required documentation.
- Provide logistical support to meetings, workshops, training, and other programme activities.
- Coordinate preparation of materials and documentation for programme events.
- Support organization of missions, field visits, and related activities.
- Assist in preparation of background materials, presentations, and documentation for advocacy and communication purposes.
- Support documentation of lessons learned and good practices.
- Maintain organized records and information for programme use.
Required Experience
Minimum of six (6) years of relevant experience in programme management, monitoring, compliance, preferably within UN agencies or international organizations. Strong knowledge of programme planning, monitoring, reporting, quality assurance processes, and application of HACT/NEX procedures and results-based management principles. Demonstrated understanding of compliance frameworks, accountability standards, and partnership oversight mechanisms, including risk-based approaches. Proven analytical and problem-solving skills, with the ability to review programme implementation, identify gaps, and support corrective actions. Strong reporting skills, with attention to detail and the ability to synthesize complex information into clear and actionable insights. Effective communication and interpersonal skills, with the ability to coordinate across teams, follow up on recommendations, and support timely implementation. Proficiency in standard office software and familiarity with programme and financial management systems (e.g., ERP platforms such as Quantum).
Qualifications
Completed Secondary Level Education required. First level university degree is desirable.
