Overview
The Grants Admin & Reporting Assistant role exists to manage the full grants (Contracts & FAD) administration according to organizational outlined policies & procedures and also administrates the delivery of all documentation that has been agreed upon within the framework of a grants.
Key Responsibilities
- Administrates contractual documents (with donors, consortia partners, implementing partners, National Offices, etc.).
- Coordinates with internal stakeholders from BD team and from other teams like Finance and Programmes to assure project documentation is correctly administered and registered.
- Provides guidance on donor compliance to internal stakeholders.
- Responsible for delivery and correct registration and deposit of key project deliverables (Documents) to donors and or National Offices.
- Services business development needs for philanthropic fundraising.
- Manages a calendar to ensure compliance with all donor agreements that are pending.
- Implements and assure compliance with adequate document management system.
- Supports preparation of departmental data to present to the CMT/RH/GH/NO’s.
- Coordinate with Finance the correct elaboration of FAD and project documents.
- Support the Programme and Finance team, and other internal stakeholders to fully understand donor and grant conditions.
- Follow-up upon the preparation of technical and financial reports and coordinate the revision of those reports.
- Provide support in coordination efforts with internal stakeholders to assure projects are fit for the donors.
- Provide administrative support for proposal packaging processes.
- Provide administrative support to cluster and country peer team members.
- Develop and maintain a strong and professional image of Plan among relevant donors, Nos and partners.
- Maintain a fluid communication with donors.
- Update donors concerning project / grant changes, modifications and/or reformulations.
Required Experience
• A minimum of 2 years of professional experience in administrative roles or related to grants management. Preferably with humanitarian funds
Qualifications
• Bachelor degree in areas related to Business Administration, International Relationships, Development Cooperation, Marketing & Sales, Social Sciences or other related areas.
