Overview
The Finance Coordinator will contribute to the Finance functions, ensuring the timely accomplishment of financial requirements and services to donors, SCT Country Offices, staff and partners.
Key Responsibilities
- Checking all member/donor compliance in the financial report before submission
- Prepare and participate in project kick-off meetings and other related meetings
- Support budget holders and programme staff on the understanding of donor/member financial compliance
- Playing a key role in the country budget plan, including developing the country budget plan schedule and guidance, updating finance information into the budget template, reviewing budget phasing and providing feedback, consolidating all financial plans into the country budget template and preparing budget narrative.
- Coordinate with budget holders for budget forecast and post to the Agresso system
- Verify and support staff budget availability and submit to Head of Finance & IT for the review
- Review and submit monthly Budget vs Actual (BVA) to the budget holder/ Program Manager
- Participate in monthly BVA/ project progress review meetings and flag the financial risk area with the suggested necessary action to the budget holder
- Investigate significant variances and make appropriate adjustments, report reconciliation to the Head of Finance & IT
- Support the finance team to provide training and/or create the financial tool for budget holders
- Support on the budget revision process
- Ensure all reporting plans are agreed upon with all sections, accurate and shared with other departments.
- Manage and track the reporting submission step by step according to reporting plan
- Support the timely submission of financial reports and attachments as members, and individual donors require.
- Coordinate and conduct donor or grant-specific audits and other audit requirements
- Reviewing audit report to be aligned with Agresso report and donor financial report
- Ensure compliance of partner payment requests with organizational and donor policies and supporting documentation.
- Support financial assessments, audits, and monitoring alongside the finance team.
- Align reporting timelines so partner financial reports match donor reporting schedules.
- Coordinate with Awards to confirm partner financial terms, agreements, and amendment processes align with the financial plan.
- Verify financials by reconciling partner reports with Agresso transactions and supporting closeout.
- Monitor performance of the monthly partner financial dashboard and escalate major variances to budget holders.
- Reviewing monthly effort reporting is prepared to reconcile timesheets with charges made in the finance system.
- Liaison with the HR team for timesheet review and approval process.
- Responsible for any other duties deemed necessary by the line manager
Required Experience
- 7-10 years of experience in financial management, donor reporting, or NGO/INGO finance.
- Prior exposure to USAID or other donor-funded projects is highly valuable.
- Thorough understanding of international finance and accounting systems
- Experience working with the accounting package
- Experience in donor financial report
- Experience working with international NGOs
Qualifications
• Bachelor’s degree in accounting
