Overview
The Administrative Technical Assistant will support the implementation of the support function portfolio and ensure proper administrative and asset management within the organization.
Key Responsibilities
- Assist with the implementation of the support function portfolio according to plan of action.
- Support to prepare and develop status reports as required by management.
- Ensure proper filing of documents and implement/maintain a filing system for all administrative documents.
- Coordinate computer related services, maintenance, and license renewals.
- Coordinate and regularly prepare casual and incentive staff payroll data.
- Conduct and monitor the security and safety of NRC assets.
- Coordinate cleaning and renovations of NRC compounds and offices.
- Manage and supervise casual staff.
- Raise requisition, receive, record, distribute and maintain adequate inventory of office and accommodation assets and consumables.
- Arrange for staff and visitors’ accommodation and follow up with payments.
- Ensure utility bills are paid on time.
- Manage and update the asset register.
- Ensure all NRC assets are registered according to guidelines and donor regulations.
- Ensure NRC assets are in good condition and monitor maintenance.
- Ensure proper handover of assets using the Equipment Check in – Check out form.
- Conduct assets physical check on a quarterly basis.
- Regularly update staff on health, safety and security briefings.
- Liaise with UN agencies, NGOs, and other external actors for security information.
- Ensure all health, safety and security equipment’s are available and in good working conditions.
- Maintain custody of the office keys.
- Any other duty assigned by line manager.
Required Experience
- Experience from working as an Administrator or Safety and Security, in a humanitarian/recovery context.
- Previous experience from working in complex and volatile contexts.
- Documented results related to the position’s responsibilities.
- Experience in Administrative and IT functions.
- Minimum of 2 to 3 years of relevant work experience.
Qualifications
- Bachelor’s, in Business Administration and Information Technology and related course certifications (e.g., in project management, risk assessment, or facility management).
- Training in Health, access and security.
