CFA-2026-01 Intern (Head of Office Support)

Overview

The internship aims to provide exposure to senior-level coordination, external relations support, and institutional communication processes within a UN organization, supporting selected coordination, communication and follow-up activities of the Mission under the supervision of the Head of Office.

Key Responsibilities

• Support the coordination and management of the Head of Office’s agenda and correspondence, including calendar management, meeting scheduling and preparation of draft correspondence for review and clearance.
• Assist in the coordination of internal and external meetings, missions and official travel, including logistical arrangements, preparation of agendas and compilation of background materials.
• Provide support to high-level meetings and events, including preparation of briefing notes, participant lists and meeting documentation.
• Draft minutes, meeting notes and follow-up documents after meetings, ensuring accuracy and timely follow-up, under supervision.
• Support stakeholder mapping, contact tracking and follow-up, including preparation and dissemination of IOM information materials and presentations cleared by the supervisor, to contribute to the Mission’s institutional positioning.
• Perform other duties as may be assigned, in line with the learning objectives of the internship and under close supervision.

Required Experience

Some prior experience in an office, administrative, coordination or communications environment is an advantage. Demonstrated experience (academic or practical) in: meeting organization, scheduling, or event support; preparing written summaries, notes, or reports (e.g. meeting minutes, briefs, follow‑up notes). Exposure to or strong interest in public administration, international relations, political science, EU affairs, or related fields is an asset. Experience interacting with diverse stakeholders (e.g. academic institutions, public bodies, NGOs, international organizations) is desirable.

Qualifications

Must, at the time of application, a) be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent); or b) be enrolled in a graduate school programme (second university degree or equivalent, or higher); or c) have graduated with a university degree and, if selected, must commence the internship within one year of graduation.

Other Details