Overview
The Operations Associate will provide support to the Aqaba Projects, ensuring the implementation of operational and financial strategies and adapting processes and procedures.
Key Responsibilities
- Ensure compliance of procurement, finance, HR and administration activities with UN/UNDP rules, regulations, policies and procedures.
- Provide financial management and administrative assistance to support implementation of the Aqaba Programme.
- Support the recruitment of PSA holders and UNVs for the Aqaba Projects.
- Support budget planning, monitor budget lines and funds balance, and prepare modifications.
- Review financial expenditure reports and advise project leads.
- Assist in proper control of supporting documents for payments and financial reports.
- Ensure effective procurement of goods and services, recruitment, and contract management.
- Prepare procurement plans and monitor their implementation.
- Prepare submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
- Implement internal control system for purchase orders.
- Process travel for missions, workshops and duty travel.
- Support onboarding of new personnel.
- Act as custodian for management of office stationery supplies and office IT equipment.
- Implement Inventory and physical verification controls.
- Maintain files and records relevant to office maintenance.
- Provide support for maintenance of premises.
- Coordinate and liaise on IT support.
- Coordinate meetings and workshops.
- Develop and maintain administration operations support-related guidelines, checklists, trackers, and other documentation.
- Maintain project files and an effective documents management system.
- Support the implementation and knowledge sharing for projects implemented as part of People for 2030.
Required Experience
- A minimum of seven (7) years (with Secondary Education) or four (4) years (with Bachelor’s degree) of relevant work experience in the area of Operations or related field is required at the national or international level related field is required.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc).
- Working experience in financial management of development projects.
Qualifications
- Secondary education is required, Or A university Degree (Bachelor’s degree) in Business or Public Administration, or related field will be given due consideration, but is not a requirement.
- CIPS level 3 is highly desirable for this position and candidates holding this level at the time of application will have a distinct advantage. If the desired certification is not available at the time of recruitment, it should be obtained within one year of recruitment. Candidates holding a CIPS certification at any level below at the time of application will have a proportionate advantage.
