Overview
The Logistics Analyst will support daily operational activities within the Business Solutions Team, focusing on procurement support, micro-purchasing, asset management, event planning, and office space management.
Key Responsibilities
- Prepare, review, and post requisitions, purchase orders, and receipts.
- Review and assist in the preparation of procurement plans.
- Assist with premises supplier contract renewals.
- Add, remove, and maintain supplier details.
- Process purchase order closures.
- Assess proposed methods of procurement for appropriateness.
- Advocate for micro-purchasing options and monitor policy.
- Perform quality checks on micro-purchasing documentation.
- Manage and oversee events, acting as a focal point for planning and logistics.
- Negotiate with external providers for services.
- Establish and update an events calendar.
- Evaluate executed events for quality, delivery, and budget.
- Apply best practices in event planning and management.
- Maintain a peer network of events managers.
- Provide guidance on fixed asset management.
- Coordinate physical asset verification exercises and prepare reports.
- Review asset registers for disposal and ensure compliance with guidelines.
- Generate asset reports for monitoring and decision-making.
- Train managers and staff on asset management policies.
- Consolidate and synthesize office space requirements.
- Execute office space requests efficiently.
- Maintain a log of office space requirements and coordinate adjustments.
- Provide communication feedback on office space accommodation.
- Monitor and report on service volume, client feedback, and performance indicators.
- Propose improvements in procedures and guidelines.
- Collaborate and share information with team staff and administration support.
- Update GO intranet/SharePoint site.
- Assist with fleet management.
- Arrange mail and courier deliveries and manage incoming UN pouch deliveries.
- Assist with protocol services such as grounds pass approvals and employment authorisations.
- Assist with IDAM requests.
- Organize training, workshops, and capacity building activities.
- Identify, synthesize, and document best practices and lessons learned.
Required Experience
- Applicants with a bachelor’s degree are required to have a minimum of two (2) years of relevant professional experience at the national or international level in public sector procurement management, administration or logistic support.
- Experience in event management is desirable.
- Proven hands-on experience in procurement process and procedures is desirable.
- Demonstrated experience in office space management is desirable.
- Demonstrated experience in fixed-assets management as well as non-asset management is desirable.
- Experience using ERP systems is desirable.
- Experience working with UNDP or another UN organization is desirable.
- Experience supporting operational or administrative processes is desirable.
Qualifications
- Advanced university degree (master's degree or equivalent) in Finance, Business Administration, Management, Public Administration, Logistics or related field is required.
- A first-level university degree (bachelor’s degree) in the areas stated above, in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.
- CIPS level 3 is highly desirable for this position.
