Overview
Provides administrative and logistical support to the Resident Coordinator's Front-Office, ensuring efficient functioning and management of the RC's schedule, correspondence, and travel.
Key Responsibilities
- Maintain the Resident Coordinator's calendar and representation schedule, arrange appointments and meetings.
- Coordinate high-quality briefing materials for the RC.
- Draft key correspondence, including notes to files, minutes of meetings and Note Verbales.
- Manage RC's travel and missions, prepare travel requests, and follow up on trip reports.
- Maintain contact lists of high-level partners.
- Assist in organizing official events and travel for visitors.
- Maintain the filing system, ensuring safekeeping of confidential materials.
- Screen RC's incoming calls and correspondence.
- Coordinate the activities of the RC's driver.
- Support organize and communicate on various coordination meetings.
- Participate in the organization of official UN Days and provide secretariat and administrative support.
- Follow up on deadlines, commitments made, and coordination of report submissions.
- Act as an alternate to the RCO Administrative Assistant when required.
- Provide support in matters such as documentation, visas, and travel arrangements.
- Assist with the collection and analysis of data and preparation of reports.
- Assists with visualizations and updating information material.
- Ensures that requirements and background information used for data analysis are documented.
- Support RCO activities, including operations and logistics for RCO-led events.
- Performs other relevant duties as assigned.
Required Experience
- A minimum of seven (7) years of progressively responsible experience in administrative services, finance, accounting, audit, human resources or related area is required.
- Experience in front office management, preferably in a international organization or diplomatic representation, is required.
- Experience in providing senior executive/administrative and management support within the UN system, international organizations, or embassies is required.
- One (1) year or more of experience in data analytics or related area is desirable.
Qualifications
Completion of Secondary School/High school diploma or equivalent is required. Bachelor’s or advanced university degree in business administration, office management, communication or related fields would be an advantage.
