Overview
The Finance and Administrative Assistant 1 will maintain project financial records and monitoring systems, process contracts for financial clearance and payment, and provide administrative and financial backstopping for project staff and consultants.
Key Responsibilities
- Maintain project financial records and monitoring systems.
- Process contracts for financial clearance and payment.
- Prepare correspondence to verify data, address queries, and follow up.
- Review and request additional information on financial reports of project implementing partners and consultants.
- Classify and assign budget codes, verify and process claims for payment.
- Provide administrative and financial backstopping and guidance for project staff and consultants.
- Consult with Finance Unit and project donor on rules, regulations, and procedures.
- Prepare recurring and special reports.
- Calculate and compile cost estimates and participate in budget analysis and projections.
- Prepare and process IRIS transactions.
- Maintain the official travel plan of project staff, consultants, and other stakeholders.
- Liaise with concerned ILO constituents, implementing agencies, and donor.
- Coordinate and provide administrative and financial support for meetings, workshops, and other events.
- Provide support to communication and visibility of the project, the ILO, and donor.
- Provide informal interpretation and translation.
- Perform other duties as assigned by the supervisor.
Required Experience
Six years of progressively responsible financial and administrative work, and some training in an administrative field. Proven experience of supporting implementation of technical cooperation projects and working effectively with government bodies at the provincial and federal levels, employers and workers organizations and with development partners would be an advantage.
Qualifications
Completion of secondary school education, supplemented by technical or university-level courses in administration, finance, or a related field.
