Overview
The National Human Resources Officer (Organizational Structure and Position Management) will support and closely coordinate the Position Management function to strengthen the global end-to-end position management process, ensuring efficiency, compliance, and alignment with workforce planning and budgetary frameworks.
Key Responsibilities
- Provide technical guidance and day-to-day supervision to the Position Management team.
- Apply and monitor position management policies, procedures, and internal controls.
- Coordinate the full lifecycle of positions, including creation, extension, modification, and abolition.
- Maintain the accuracy and compliance of position data in relevant HR systems.
- Contribute to the review, documentation, and enhancement of position management workflows and procedures.
- Identify and recommend opportunities for process automation and integration of Artificial Intelligence (AI).
- Support the development and implementation of Service Level Agreements (SLAs) for position management services.
- Compile, analyze, and report on Key Performance Indicator (KPI) data.
- Contribute to the project planning and implementation of the global centralization of position management functions in Manila-GSSC.
- Monitor the creation, modification, and extension of positions, verifying full compliance.
- Validate the accurate configuration and linkage of positions within HR systems.
- Apply systematic quality control to prevent, detect, and correct errors in position management transactions.
- Conduct periodic data validation exercises, quality control reviews, and targeted clean-up initiatives.
- Work closely with Information and Communications Technology (ICT), Finance, and Budget units.
- Collaborate with Regional Human Resources Business Partners (RHRBPs), local HRs and Country Offices (COs).
- Provide guidance and training to relevant stakeholders on position management policies, systems, and procedures.
- Collaborate closely with the Classification team.
- Coordinate with OD to ensure consistency between position management transactions and approved organizational structures.
- Provide technical input and data support to Classification and OD reviews.
- Support the implementation of Classification and OD changes within HR systems.
- Perform such other relevant duties as maybe assigned.
Required Experience
- Two (2) years of relevant professional experience with a Master's degree; or four (4) years of relevant professional experience with a Bachelor's degree.
- Experience in human resources management, workforce planning, or position management.
- HR operations, organizational management, or related areas.
- Good working experience in Oracle / Wave.
- Experience in process reengineering, automation, or digital transformation initiatives is an advantage.
- Experience in working with HR systems and data management tools.
- Demonstrated experience in coordinating cross-functional stakeholders.
Qualifications
- Master’s degree in Human Resources Management, Business Administration, Public Administration, Information Systems, or a related field from an accredited academic institution.
- Bachelor’s degree in the above fields.
