Overview
The role is responsible for local administrative tasks and assistance, as well as logistical support that contributes to the work of the Field Office.
Key Responsibilities
- Arrange appointments for the supervisor, receive visitors, place and screen telephone calls and respond to routine requests for information
- Provide office, administrative and logistics support to meetings, committees, conferences, etc.
- Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions
- Respond or draft responses to standard/ routine correspondence and other communications; use word processing package to produce a wide variety of large, complex documents and reports
- Proofread documents and format texts for accuracy, grammar, punctuation and style, as well as for adherence to established standards
- Initiate general administrative tasks in the computerized financial / travel / human resources systems
- Make travel and hotel arrangements and prepare travel authorizations/claims for staff as required
- Provide assistance in the administrative processing of vacancy notices and consultants' contracts
- Research, compile and organize information and reference materials from various sources for reports; create spreadsheets and presentations; manage and update databases for mailing lists and other information; and maintain electronic and paper files
- Perform other duties as required.
Required Experience
High school diploma with four years of relevant experience; or, Bachelor’s degree in Business Administration or related fields from an accredited institution with two years of relevant professional experience. Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; Attention to detail, ability to organize paperwork in a methodical way; Discreet, details and clients-oriented, patient and willingness to learn new things; and, Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
Qualifications
High school diploma or Bachelor’s degree in Business Administration or related fields from an accredited institution.
