Overview
The incumbent supports the NATO Airlift Management (NAM) Programme and the Strategic Airlift Capability (SAC) Boards and Committees, responsible for governance matters and performing administrative tasks.
Key Responsibilities
- Provide context analysis on SAC/NAM governance matters.
- Assist in developing guidelines for document format, accuracy, and quality.
- Organise and support SAC SB/NAM PB meetings and related social events.
- Arrange travel and meeting schedules.
- Serve as Secretary of the SAC Personnel Conference in the absence of the Senior Governance Officer.
- Deputise secretariat functions as required.
- Ensure timely and accurate input, distribution, and follow-up of all documents.
- Produce and maintain tools to track the implementation of SAC SB/NAM PB decisions.
- Maintain effective follow-up mechanisms for correspondence and documentation.
- Support preparation of standardized documentation and maintain the governance document index.
- Assist in liaising with key stakeholders of the SAC/NAM Programme.
- Respond to queries from SAC/NAM national representatives and NSPA staff.
- Liaise with NSPA and Programme Office personnel to ensure document consistency, accuracy, and timely provision.
- Monitor NSPO Secretariat expenditures related to NAM Programme activities.
- Work in close coordination with the NSPO Budget Fund Manager on the administration of the NAM-related budget.
- Perform any other related duty as assigned.
Required Experience
- At least 6 years of experience in administration/secretariat duties.
- Experience providing governance and administrative support within an international and multicultural organisation (advantage).
- Knowledge of Microsoft SharePoint administration (advantage).
- Experience supporting budget preparation and monitoring (advantage).
Qualifications
General education at least to secondary level.
