Overview
To provide substantive input to the Democratic Governance and Youth Unit in the implementation of international commitments related to democratic governance and youth empowerment, ensuring peace and security within the OSCE area.
Key Responsibilities
- Collecting, registering, reporting and maintaining information on project activities by reviewing reports and establishing and maintaining liaison with partners for implementation, following up on all aspects of the project, including project formulation and provision of functional support to project implementation.
- Assessing programme implementation and other related issues in coordination with partners responsible for implementation.
- Regularly reporting to the Project Manager (PM), preparing various written products, drafting background and briefing papers.
- Facilitating participation of local officials in conferences, seminars, workshops and other similar events abroad organized under the auspices of the OSCE and accompanying them when requested by the PM.
- Following up on the implementation progress of ongoing projects, investigating designated project activities, discussing findings with the PM to identify implications for the work of the POiB as well as rationale and context of project activities, considering problem identification and problem resolution.
- Coordinating the collection and verification of documents, actions and data.
- Gathering and editing basic data required for planning and negotiation, as instructed by the PM.
- Checking project documents for clarity, consistency and completeness.
- Preparing project/programme reports, activities and budget requirements for the planning of Unified Budget.
- Planning, coordinating and developing project budgets in close cooperation with FAU.
- Following up and keeping records on project expenditures and overall financial status.
- Preparing Purchase Requisitions and following up with FAU on Purchase Orders, preparing and submitting financial reports for the project expenditures.
- Compiling general background information from available sources for the assigned sector or area.
- Designing and drafting supporting flow charts, schedules, graphs and tables.
- Maintaining proper filing or other documentation systems to record programme and project history and ongoing activities.
- Attending and contributing to briefings for visiting delegations on matters relating to the POiB`s mandate and other important sectors pertinent to the organisation’s mission.
- Attending meetings relevant to the programme and the area of responsibility and reporting on the meetings content to the PM.
- Conducting field visits and participating fully in subsequent discussions and decision-making regarding follow-up actions on the projects.
- Providing inputs for all reporting exercises (regular and ad hoc), drafts and notes for the PM on specific issues and topics as and when requested.
- Providing accurate interpretation when necessary for the PM and other international mission members as requested to do so, during official meetings.
- Liaising on the working level with project beneficiaries and implementing partners (both from the side of the government and civil society).
- Receiving visitors and responding to routine requests for information during the absence of other Programme Associate(s) ensuring that activities and communications within the unit is maintained in line with agreed plan, as instructed by the PM.
Required Experience
- Minimum six (6) years of working experience (5 years with a first-level university degree or 4 years with a second-level university degree) in the field of political affairs, democratic institutions or in project management and/or administration.
- The experience in an international organization or non-governmental organization is desirable.
- Experience in project planning, implementation and reporting.
- Ability to conduct research and collect information from a variety of sources.
- Experience working with state bodies, international organizations, local and international NGOs, will be an asset.
- Advanced computer literacy with practical experience in Microsoft Office applications.
- Experience with ERP software is an asset.
Qualifications
Completed secondary education, supplemented by specialized training or formal studies in international relations, international security, social sciences or other relevant fields.
