Overview
Provides office management and administrative support functions for the Conference and General Services Section. Assists in coordinating service-wide activities, preparing documentation, and responding to information requests.
Key Responsibilities
- Performs office management and administrative support functions.
- Maintains liaison with other units regarding programmes and administrative matters.
- Ensures smooth information flow, prepares and processes confidential information.
- Assists in coordinating service-wide activities, special projects, and events.
- Orients new staff and provides general assistance to office support staff.
- Attends meetings, prepares minutes, and monitors follow-up activities.
- Responds to correspondence and drafts responses.
- Manages, updates, and develops internal databases; updates website.
- Generates statistical and other reports.
- Carries out quality control for outgoing documents; proofreads and edits texts.
- Responds to complex information requests.
- Assists in the preparation of presentation materials.
- Provides protocol support to UN senior officials and dignitaries.
- Maintains calendar/schedules and communicates relevant information.
- Performs administrative duties such as leave recording, meeting organization, reservations, and supply orders.
- Prepares and processes administrative requests/documents.
- Maintains electronic files and databases.
- Assists with data collection, analysis, and preparation of presentations and reports.
- Assists with visualizations and updating information material.
- Performs other duties as assigned.
Required Experience
A minimum of five years of progressively responsible experience in administrative services, finance, human resources, general office support or related is required. A minimum of three years of progressively responsible experience in administrative services, finance, human resources, general office support or related is required if graduated with a first-level university degree. Extensive experience using MS Office, including MS Word, MS Excel, MS PowerPoint etc. is required. Experience in providing protocol services to high-ranking officials is desirable. Experience using ERP systems (such as SAP, Oracle, etc.) is desirable. Experience in the United Nations Common System or in international organizations similar to those in the UN Common System is desirable.
Qualifications
High school diploma or equivalent is required. A first-level university degree may be accepted in lieu of two years of required experience.
