Overview
Provide financial, logistical, and administrative support for the "Safeguarding Zanzibar’s Forest and Coastal Habitats for Multiple Benefits" project, ensuring its conservation and development targets are met.
Key Responsibilities
- Support implementation of project activities in line with approved Project Document and Annual Work Plans (AWPs).
- Assist in the preparation, consolidation, and revision of AWPs, budgets, and implementation schedules.
- Compile and organize project data and information to support planning, monitoring and reporting.
- Support financial management processes, including budget tracking, preparation of payment requests, and monitoring of advances and liquidations.
- Assist in monitoring budget utilization and flag variances or risks.
- Contribute to the preparation of financial and narrative reports.
- Support implementation and tracking of the Annual Procurement Plan (APP).
- Assist in procurement processes, including preparation of technical specifications and solicitation documents, vendor follow-up, and contract tracking.
- Maintain procurement records and ensure compliance with UNDP procurement procedures.
- Support inventory management, asset tracking, and verification processes.
- Maintain complete, accurate, and compliant project documentation.
- Maintain project logs, including risk logs, issue logs, and action trackers.
- Support monitoring of project progress against the results framework and agreed indicators.
- Ensure project documentation is audit-ready and compliant with UNDP internal control requirements.
- Assist in preparation of inputs for Project Steering Committee (PSC) reports, GEF Project Implementation Reports (PIR), and other corporate reporting requirements.
- Provide secretariat support for PSC meetings, technical working groups, missions, and workshops.
- Prepare agendas, meeting materials, minutes, and follow-up action matrices.
- Coordinate travel and logistics for project staff, consultants, and stakeholders.
- Support coordination with government counterparts, UNDP units, and project stakeholders.
- Maintain stakeholder databases and communication records.
- Maintain organized project records, including reports and documentation.
- Support knowledge management, training, and capacity-building activities, including capturing lessons learned.
Required Experience
Minimum five (5) years (with secondary education) or two (2) years (with bachelor’s degree) of relevant professional experience in the field of project administration, logistics, M&E support, operations or related areas.
Qualifications
Secondary education is required. OR University degree (Bachelor’s degree) in Project Management, Environmental Studies, Natural Resources, Administration, Development Studies or related fields will be given due consideration, but is not a requirement.
