Overview
The Project Associate will assist in the efficient delivery of projects, focusing on administrative, logistical, procurement, and financial tasks. The role supports operational strategies and contributes to knowledge building and sharing.
Key Responsibilities
- Undertake administrative, logistical, travel, procurement, financial and asset management tasks in full compliance with UNDP rules, regulations and policies.
- Provide support to procure goods and services required by the projects.
- Provide administrative support in arranging Projects related meetings.
- Participate in the preparation of work plans, operation plans and procurement plans.
- Provide support in quality control of Projects activities.
- Maintain an appropriate filing system and documenting the implementation.
- Provide support in regular monitoring and data collection of Projects activities.
- Provide general secretarial and administrative assistance to the projects.
- Ensure administration and implementation of operational strategies.
- Provide financial support to the Projects.
- Assist Projects team in drafting Project progress reports with financial data.
- Assist projects management in performing budget cycle.
- Provide assistance to partner agencies involved in Projects activities.
- Monitor Projects expenditures.
- Perform preparatory work for mandatory and general budget revisions, annual physical inventory, auditing.
- Ensure that all Projects financial activities are carried out on schedule and within budget.
- Ensure timely submission of financial reports to the UNDP Country Office.
- Perform all other financial related duties, upon request.
- Provides support in the creation of projects in ERP.
- Provide operations support to the Project.
- Ensure that UNDP procurement rules are followed during procurement activities.
- Organization of procurement processes.
- Coordination of surveys, DSA, travel agencies, organization of common services and other administrative surveys.
- Prepare and timely submit travel documents.
- Support with protocol matters, registration of staff, coordination with national partners.
- Compile, organize and file information and documents.
- Preparation of documents set for vendor creation.
- Ensure proper control of the supporting documents for payments.
- Prepare and timely submit payment requests.
- Provide financial monitoring over Project commitments and expenditures.
- Keep regular contact with Project experts and consultants.
- Control the usage and proper accounting of non-expendable equipment.
- Provide necessary administrative, financial and logistical support to the Project events.
- Keep files of Project documents and expert reports.
- Act on telephone inquiries, fax, post and e-mail transmissions, and coordinate appointments.
- Provide translation of documents for/to English/Russian/Belarusian as required.
- Draft Project correspondence and documents.
- Provides support to the Project Manager in preparing and reviewing the Project’s procurement reports.
- Coordinates with relevant UNDP units issuance of Purchase orders and contracts.
- Preparation of inventory reports, if any.
- Assist in collection, preparation and submission of support documents for NPSA contracts extensions.
- Facilitation of knowledge building and knowledge sharing within the Project.
- Participates in trainings for the operations/projects staff.
- Provides guidance to project staff in business processes, administrative and other requirements, and procedures.
- Sound contribution to knowledge networks and communities of practice.
- Synthesis of lessons learnt and best practices in projects.
Required Experience
Minimum 7 years (with Secondary education) or 4 years (with Bachelor´s degree) of relevant work experience in the field of Administration, Finance, Economics, Business Administration or Public Administration, Project management at national or international level.
Qualifications
Secondary education is required. University degree (Bachelor’s degree) in economics, finance, business or public administration or related field will be given due consideration but is not a requirement.
