Overview
The Management Services Officer (Asset Management) will provide integrated oversight of asset management, contract management, Business Operations Strategy (BOS), and reporting within WFP South Sudan.
Key Responsibilities
- Lead fixed asset monthly reconciliations, annual physical asset counts, and resolution of discrepancies.
- Oversee the full asset lifecycle, including planning, acquisition, utilization, disposal, and reporting.
- Manage Country Office asset disposals, including auctioneer engagement and Property Survey Board submissions.
- Maintain asset data quality and system integrity.
- Strengthen asset governance through SOP updates, internal controls, and capacity building.
- Lead end-to-end management of outsourced personnel contracts, ensuring compliance.
- Review staffing needs, plan and budget positions, and manage Purchase Orders.
- Coordinate recruitment, onboarding, deployment, and service provider engagement for outsourced personnel.
- Lead and coordinate BOS implementation at Country Office level.
- Serve as a focal point in the Operations Management Team and Working Groups.
- Lead annual BOS reviews, data collection, validation, reporting, and Cost-Benefit Analysis.
- Monitor, document, and report BOS initiatives, efficiency gains, and cost savings.
- Lead timely, accurate, and actionable reporting across asset management, contract management, BOS, and Management Services functions.
- Prepare monthly, quarterly, and annual reports for senior management and stakeholders.
- Provide analysis of performance, KPIs, risks, and operational challenges.
Required Experience
For master’s degree holder, a minimum of at least 3 years of professional experience or for bachelor’s degree holder, at least 5 years of professional experience in the area of Administration and Assets or facilities Management and inventory control including: Managing large and diverse asset portfolios across multiple locations. Lead in asset tracking, registration, reconciliation, disposals, transfers and reporting. Proficiency in using corporate information systems to support asset management, inventory control, and reporting. Experience in working with data-related concepts and tools and leveraging data-driven insights for improved decision-making and business outcomes is essential. Experience working in emergency operations and/or complex humanitarian environments is highly desirable.
Qualifications
Advanced University degree in Business/Public Administration, Engineering, Social Sciences, Finance, Accounting or other relevant field relating to office management and administration, or First University degree with additional years of related work experience.
