Overview
The Admin Officer is responsible for managing the administration function for the Laos country office to ensure programmes and employees receive sufficient administrative support. The role leads the administration team and oversees travel arrangements, accommodation, visa, identification card, licenses, asset management, stationary, and facility management.
Key Responsibilities
- Direct line manager of the admin team including Housekeepers.
- Answer the telephone, take and distribute messages.
- Conduct reception duties and receive visitors.
- Support HR Team to make Staff ID card.
- Assist Admin SS Coordinator to submit Visa and ID card.
- Conduct performance reviews.
- Support the Admin SS Coordinator in managing the security company and guards.
- Prioritize tasks for cleaner in establishing and updating key inventory and asset registers.
- Perform half-yearly physically control of all registers and inventories.
- Ensure all contracts and administrative document control is compliant and stored correctly.
- Represent SC Laos at senior level in external meetings, conferences and seminars.
- Participate in supporting internal and external trainings and workshops logistics.
- Hold regular team meetings and document minutes and action logs.
- Supports SCIL country office in routine administrative tasks.
- Manage inventory, procurement, stocking of all office supplies.
- Report suspicions of misappropriation and/or misuse of office material.
- Manage the planning around international visitors travel itinerary.
Required Experience
2-3 years administration professional experience preferred. Experience in an INGO, UN or relevant development business is an advantage.
Qualifications
A bachelor’s degree in business administration or a similar field is preferred.
