Senior Coordinator (Protocol and Conference Services)

Overview

Coordinate the day-to-day operations of the Protocol and Conference Services Branch, managing administrative processes and supporting the planning and execution of conferences, meetings, and VIP engagements.

Key Responsibilities

• Serve as the principal coordination officer for the Protocol and Conference Services Branch.
• Plan, coordinate, and oversee high-level conferences, meetings, ceremonies, and VIP visits.
• Provide expert advice on military, diplomatic, and organizational protocol matters.
• Manage branch operations and administration, including task management, workflow coordination, scheduling, reporting, and staff support activities.
• Coordinate with NATO headquarters, military commands, government agencies, and external stakeholders.
• Develop, implement, and improve protocol and conference service policies, procedures, and business processes.
• Manage protocol-related resources and budgets.
• Act as deputy to the Head of Protocol and Conference Services.

Required Experience

Experience in international military and/or civilian customs, courtesies, rules of etiquette and protocol. Experience in dealing with very senior officers and civilian officials. Experience managing and scheduling complex programs, events, major ceremonies, and conferences. Administrative experience in a military headquarters and/or international organization. Familiarity with NATO military structure.

Qualifications

University Degree and 4 years post related experience, or Higher Secondary education and completed advanced vocational training leading to a professional qualification or professional accreditation with 7 years post related experience.

Other Details