Overview
The Human Resources Associate – Affiliated Workforce is accountable for service provision, transactions, and advice to internal clients on the full HR life cycle administration for personnel, including contracts, benefits, insurance, compensation, and social security. The role also supports recruitment for UNV affiliated workforce positions.
Key Responsibilities
- Ensure effective administration and implementation of HR strategies, policies and guidelines.
- Provide HR services to affiliated workforce, administering the recruitment cycle for IPSA and NPSA assigned to Field Units.
- Liaise with Regional Offices, Field Units, the Volunteer Solutions Section and Volunteer Services Centre (VSC) on the recruitment of UN Volunteers.
- Follow up to ensure timely issuance of offers/agreements for PSA holders and accurate data capture.
- Provide guidance for onboarding and offboarding to UNV Personnel.
- Follow up and process renewals, amendments and separations in Quantum, UNALL and/or UNV systems for PSA holders.
- Ensure proper attendance leave management.
- Contribute to period and ad-hoc Human Resources reports and analytics.
- Collaborate with hiring units to ensure proper induction is organized for new hires.
- Maintain UNV staffing table and organizational chart and ensure accuracy of HR BI reports.
- Run audits of personnel data managed by HRS, correct inconsistencies, and log adjustments.
- Maintain HRS dashboards/trackers and contribute to BI reporting.
- Provide workforce data for various HR reports and ad hoc reports.
- Support dissemination and administration of learning opportunities for affiliated workforce.
- Guide managers/affiliates on performance expectations/documentation applicable to PSA and UN Volunteers.
- Contribute to well-being, duty of care and inclusion measures.
Required Experience
A minimum of 6 years (with secondary education) or 3 years (with bachelor’s degree) of progressively responsible Human Resources Management support experience is required at the national or international level. Experience in applying HR policies in the employment life cycle is desired. Experience in provision of HR Services to personnel in different locations is a strong asset. Experience in the usage of computers and office software packages (MS Word, Excel, etc.); is required. Experience in handling of ERP systems or cloud-based HR solutions, in particular for recruitment, administration of benefits and entitlements and talent management is an asset. Experience working for the United Nations is an asset.
Qualifications
Secondary education with specialized certification in HR is required. University degree (Bachelor´s degree) in Business or Public Administration, International Relations will be given due consideration, but it is not a requirement. Specialized training/courses in business management and/or human resources is desired.
