Overview
The role supports travel for all CAOC members by coordinating and administering TDY and purchasing commercial tickets for transportation.
Key Responsibilities
- - Provide travel support within the CAOC Finance and Acquisition Office for staff assigned to NATO Trial Structure / PE / CE.
- - Organize and maintain travel administration files and records.
- - Prepare, submit, validate, and process travel authorizations and associated supporting documentation.
- - Validate travel requests for accuracy, authenticity, and regulatory compliance.
- - Provide guidance and support to staff members regarding travel regulations, procedures, and entitlements.
- - Assist in the preparation and validation of travel itineraries.
- - Plan, prepare, coordinate, and execute a broad range of travel and mobility activities.
- - Support the implementation and continuous improvement of travel office processes and procedures.
- - Liaise with contracted Travel Management Companies and Host Nation service providers.
- - Assist in managing the CAOC travel and transportation budget by certifying travel-related invoices.
- - Maintain accurate financial and transactional records.
- - Coordinate travel requirements with requesters and prepare and file all necessary documentation.
- - Assist in the decision-making process related to TDY travel of CAOC personnel.
- - Perform other duties as assigned by the line manager or supervisor.
Required Experience
A minimum of three (3) years of experience in an administrative, travel administration, commercial travel management, or mobility coordination role within a multinational, military, or international environment. Demonstrated experience coordinating official travel in compliance with financial, procurement, and audit regulations. Proven experience in organizing and coordinating travel logistics for personnel, ideally within a NATO or similar international organization. Experience in the preparation and processing of official correspondence, reports, and presentations.
Qualifications
Secondary education and basic training for specific task related skills.
