VN-US-10-2026-072 - Human Resources and Data Associate

Overview

Provides HR operational, data, systems, reporting, and administrative support to the Human Resources Unit. Contributes to accurate and timely HR service delivery and supports the Unit's use of workforce data and reporting tools.

Key Responsibilities

• Assist in coordinating recruitment processes.
• Support the implementation of assigned pre-employment and onboarding activities.
• Perform assigned roles in WAVE and other authorized HR systems.
• Perform assigned timekeeping functions in PRISM/Oracle.
• Support a range of personnel actions.
• Support the preparation, validation, and processing of payroll.
• Maintain and update HR operational trackers, databases, and reporting tools.
• Support the preparation and maintenance of interactive dashboards and recurring management reports.
• Use advanced Excel capabilities for data analysis, reconciliation, reporting, and quality-control processes.
• Support the maintenance and implementation of HR workflows using approved tools.
• Use approved artificial intelligence tools to support authorized research, drafting, data analysis, knowledge management, process documentation, and routine administrative activities.
• Conduct regular data-quality reviews across HR systems, trackers, payroll records, personnel files, and supporting documentation.
• Prepare personnel reports, correspondence, letters, certifications, case summaries, presentations, and other documentation.
• Support compliance with the Staff Evaluation System and learning and development requirements.
• Provide information to staff on entitlements, responsibilities, policies, and procedures.
• Maintain and update standard operating procedures, process documentation, reporting calendars, user guides, templates, control checklists, and other knowledge-management materials.
• Assist with planning and monitoring HR projects and recurring deliverables.
• Participate in inter-agency or internal HR working groups as assigned.
• Support locally administered HR and institutional processes.
• Provide general HR, administrative, logistical, and operational support.

Required Experience

High school diploma with five years of relevant experience; Or Bachelor’s degree with three years of relevant professional experience. Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage. Experience supporting human resources operations, personnel administration, payroll, reporting, workforce data management, or related functions. Experience maintaining and updating operational trackers, databases, dashboards, management reports, and reporting tools. Demonstrated experience using Microsoft Excel for data analysis, reconciliation, reporting, and operational control is required. Experience using Microsoft Power BI or a comparable business-intelligence and data-visualization platform is required. Experience using Microsoft Power Query and workflow or collaboration tools such as Power Automate, Forms, Lists, SharePoint, and Teams is required. Practical experience using approved artificial intelligence tools for research, drafting, data analysis, knowledge management, or process improvement is highly desirable. Experience documenting administrative processes, updating standard operating procedures, preparing user guidance, or supporting administrative or digital process improvements is highly desirable. Experience handling confidential personnel, payroll, or other sensitive information. Experience with Oracle, SAP, Paychex, or comparable HR information and payroll systems is an advantage.

Qualifications

High school diploma or Bachelor’s degree in Human Resources, Business Administration, Information Systems, Data Analytics, Psychology, or a related field from an accredited academic institution.

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