Office & Facilities Officer

Overview

The Office & Facilities Officer supports the delivery of consistent office management and facilities services across DIANA’s Executive Offices. The role oversees a broad range of office, facilities, and vendor management activities.

Key Responsibilities

• Develop, maintain, and communicate DIANA-wide standards, policies, and guidance for office management and facilities services.
• Monitor facilities requirements, identify risks, and support compliance with applicable policies, procedures, and standards.
• Develop, maintain, and coordinate DIANA's office Safety, Security, and Emergency Response Plans across all office locations.
• Collaborate with IT, security, and other stakeholders on shared facilities-related services.
• Maintain facilities-related information, guidance, and resources on DIANA's internal platforms.
• Support office and facilities-related budget planning, expenditure tracking, and reporting.
• Execute day-to-day operations of the DIANA London Office, ensuring a safe, professional, and effective working environment.

Required Experience

A minimum of 2 years of experience providing office management, physical security, workplace services or wider facilities management in a multilateral or multicultural environment. Proven experience supporting facilities-related planning, risk management, health and safety, emergency preparedness, or business continuity activities. Experience developing, implementing, or maintaining policies, procedures, standards, or guidance documentation.

Qualifications

A minimum requirement of a Bachelor’s degree at a nationally recognised/certified University in a related discipline and 2 years work experience in a post-related role OR exceptionally, the lack of a university degree may be compensated by at least 6 years extensive and progressive expertise in duties related to the function of the post.

Other Details