Overview
The Financial Specialist – Special Projects and Major Grants is responsible for ensuring effective financial oversight of donor-funded projects and partner organizations, safeguarding compliance with donor requirements and internal policies.
Key Responsibilities
- Lead the process for budgeting of budget revisions for WFP and UNOCHA portfolio.
- Provide monthly and quarterly forecast for funding needs for the projects managed.
- Ensure timely disbursement of funds to partners/key implementing stakeholders.
- Prepare and maintain reporting templates.
- Conduct monthly reconciliations between grant spending against project performance.
- Conduct quarterly partner financial spot check for assigned projects.
- Liaise with partners to ensure timely submission of financial reports.
- Ensure timely submission of invoices to WFP and prepare monthly invoice aging analysis report.
- Coordinate the process for credit SAs to SOs.
- Ensure all financial data related to assigned projects are accurately recorded, maintained, and archived.
- Monitor compliance with donor and organizational policies.
- Facilitate internal/external audits for the project.
- Keep track of financial commitments such as accruals, purchase orders or works against projects assigned.
- Conduct review of data, payment documents, monthly bank reconciliations, procurement requests and travel requisitions for assigned projects.
- Engage with internal and external stakeholders, including program teams, partners, and SOs.
Required Experience
Minimum of 3 years relevant experience in a grant management role in NGO environment. Experience in WFP and UNOCHA projects management is an added advantage.
Qualifications
First degree in Accounting or Finance. A professional qualification such as ACCA or CIMA will be an advantage.
