Overview
Responsible for planning, coordinating, and overseeing fleet and asset management services to ensure efficient, safe, compliant, and cost-effective operations.
Key Responsibilities
- Manage vehicle fleet operations, maintenance, repairs, data records, stock control, resource allocation, and driver supervision.
- Manage fuel supply, usage, storage, supplier evaluations, market surveys, and compliance with fuel tariff regulations.
- Supervise, develop, and assess fleet staff and drivers, manage attendance and performance, conduct driving tests, and ensure compliance with traffic regulations.
- Maintain accurate asset records and inventory, oversee asset inspections, acquisitions, transfers, and disposals, and monitor asset utilization and movements.
- Oversee asset maintenance and repairs, coordinate service providers, implement preventive maintenance schedules, and manage maintenance budgets.
- Monitor asset movement and utilization, maintain tracking systems, generate reports, and ensure compliance with organizational and donor requirements.
- Safeguard assets, conduct audits and physical verifications, ensure policy compliance, address security risks, and maintain asset management procedures.
- Manage fleet documentation, supplier payments, vehicle allocation, accident administration, registrations, inventory reporting, and cost optimization.
Required Experience
- At least 3–5 years of relevant professional experience in fleet, transport, logistics or vehicle management, preferably within an international NGO, humanitarian organization or similarly complex operating environment.
- Demonstrable experience managing vehicle fleets, maintenance schedules, fuel consumption, vehicle utilization, driver performance and fleet documentation.
- Experience working with fleet management systems such as FleetWave, TrackPoint or equivalent platforms.
- Experience managing vehicle accidents, insurance claims, repairs and regulatory compliance.
- Experience supervising drivers or other logistics personnel.
- Experience working with outsourced workshops, vehicle service providers and other fleet-related suppliers.
- Experience in fleet data analysis, reporting and cost optimization.
- Experience managing organizational assets throughout their lifecycle, including asset registration, tagging, transfers, disposals, and physical verification.
- Experience maintaining asset registers and conducting periodic asset audits.
Qualifications
- Bachelor's degree in Logistics and Supply Chain Management, Transport and Fleet Management, Business Administration, or a related field from a recognized institution.
- Diploma or technical qualification with extensive relevant experience in fleet and asset management may also be considered.
- Professional certification or technical training in Fleet Management, Transport Management, Asset Management, Motor Vehicle Mechanics, or a related discipline is an added advantage.
