Senior Project Assistant

Overview

Provide administrative and project support for a UNIDO project focused on upgrading the Syrian Arab Republic's garment industry and workforce.

Key Responsibilities

• Create and maintain project records.
• Draft replies and follow up on pending matters.
• Screen phone calls and visitors.
• Assist in collecting and updating data and mailing lists.
• Identify local suppliers for procurement needs.
• Monitor and manage supplies and office equipment.
• Prepare inventory reports.
• Draft routine and non-routine correspondence.
• Maintain daily schedule of appointments and assist in organizing logistics for meetings.
• Assist in the preparation of presentation material.
• Perform general administrative tasks, including taking minutes for meetings.
• Prepare requests/documents such as requisitions and travel authorizations.
• Initiate and follow up on actions related to recruitment, training, and equipment purchase using SAP.
• Assist in the preparation of papers and presentations by extracting/summarizing statistics.
• Retrieve substantive information on TC projects from the SAP PPM module.
• Perform any other related duties as assigned.

Required Experience

At least eight (8) years of working experience in project administration, accounting and finance, providing support to managerial/professional staff and using secretarial/administrative skills to assist in the execution of project development and implementation of work is required. Good understanding of office procedures and practices, preferably within the UN system or in a multicultural environment, is required. Experience in evaluating the needs, conditions and problems in developing countries, is desirable. Ability to research and analyze information is desirable. Ability to write in a clear and concise manner is desirable. Ability to work effectively in multi-cultural teams is desirable.

Qualifications

Completed higher secondary education (high school diploma or equivalent), is required. Formal administrative/secretarial/clerical training or equivalent, is desirable. Credit towards total working experience may be considered on a year by-year- basis, up to maximum of four years, for a higher degree education (including first university degree or equivalent diploma and/or master’s degree), in a relevant field to the post.

Other Details