Overview
The Field Finance Officer assists the Sr. Finance Officer by managing the day-to-day operations of the accounting unit at the Field office. The Finance Officer will assume some or full accounting responsibilities when the Sr. Finance Officer is absent.
Key Responsibilities
- Assisting programs in making payment at field locations for IRC Cash grants and cash for work programs.
- Responsible for processing the payments for both Bank and cash transactions.
- Ensure completeness of payment documents in compliance to IRC and Donor policies and procedure.
- Ensure internal control procedures are followed for all cash disbursements, receipts and transfers.
- Prepare the vendor payment and receipt journal in the Integra system, recording both cash and bank entries for vendors, including suppliers and IRC staff.
- Update the cash and bank spreadsheets on daily basis with proper reconciliation of closing balances.
- Utilizing the cash and bank balance in Integra system to ensure cash and bank spreadsheets of actual expenses are matched with balance in the system.
- Carry out cash count as per the IRC policy and schedule.
- Document the cash count sheets for records.
- Review and verify all payment documents for accuracy and completeness in compliance with IRC and donor policies and procedure within verification limit.
- Prepare and post non-PO invoicing expenses in the Accounts Payable module, ensuring each entry is processed line by line in the system.
- Prepare and post general journals in the General Ledger module for recording journal transaction expenses.
- Inform to Sr. Finance Officer if the transaction is wrong to do a reversal immediately to avoid inaccurate financial reporting.
- Communicate with SC to notify the payment transfer to vendor and collect the receipt.
- Assist the Sr. Finance Officer in the implementation of finance policies, procedures and systems in the field office.
- Ensure that all documents have been stamped “PAID” and include the corresponding recorded number details.
- Maintain an organized, well-documented, and properly labeled sequential filing system for all cash disbursement vouchers, with files arranged sequentially and stored in separately designated filing sites for cash and checks, for review by the Senior Finance Officer before submission to the Yangon Office.
- Scan finance documents and store them in the designated folder, ensuring each file is referenced with the corresponding cash disbursement, receipt, and Integra transaction details.
- Monitor cash usage and inform Sr. Finance Officer on cash needs.
- Work with all program/support departments to consolidate the monthly cash projection and share with Yangon office on time.
- Assist to Sr. Finance Officer work with the program/support staff to help them develop accurate cash forecast and expenditure tracking mechanism.
- Participate and review the monthly/Annual inventory physical checks.
- To be willing and ready to participate in field staff exchange programs as organized by the FM.
- Attend and participate in training identified/organized by your supervisor.
- Follow any new procedures and guidelines designated
Required Experience
Minimum one years of Finance Officer experience in the NGO environment and/or audit sector and accounting experience or strong knowledge of basic accounting principles. Experience in Enterprise Resource Planning (ERP).
Qualifications
B. Com or LCCI level 3 diploma is required.
