Overview
The Support Services Manager will be seconded to Kiptapkei Environmental CBO for an initial six-month period to establish, strengthen, and directly manage the organisation's finance, human resources, administration, and compliance functions. The role will provide strategic oversight and hands-on support to build institutional capacity.
Key Responsibilities
- Provide overall leadership and oversight of the organization's financial management function.
- Drive implementation of financial policies, procedures, internal controls and accountability mechanisms.
- Review and monitor financial transactions to ensure accuracy, completeness and compliance.
- Prepare and submit accurate financial reports and supporting documentation.
- Oversee budget monitoring, cash flow management, bank reconciliations and financial planning.
- Prepare KTK’s budgets.
- Lead audit/review preparation and ensure timely implementation of recommendations.
- Identify and mitigate financial, operational and compliance risks.
- Ensure proper safeguarding of organizational assets and resources.
- Responsible for all procurement and payment processes compliance.
- Oversee the payment cycle and ensure all payments are adequately supported and authorized.
- Monitor supplier contracts, payables and procurement documentation.
- Responsible for payroll preparation and review payroll outputs.
- Responsible for timely filing and remittance of all statutory obligations.
- Maintain complete records to demonstrate compliance.
- Ensure employee files, contracts, leave records and other personnel documentation are complete and up to date.
- Lead recruitments, onboarding and employee processes.
- Ensure compliance with labour laws and organizational HR policies.
- Lead and monitor staff performance management processes.
- Ensure underperformance is addressed promptly and professionally.
- Promote a positive, accountable and high-performing work environment.
- Strengthen finance, HR and administration systems.
- Develop and implement templates, tools, standard operating procedures and filing systems.
- Mentor and build the capacity of the accountant through coaching and on the job support.
- Support continuous improvement initiatives and organizational capacity strengthening.
- Promote a culture of learning, compliance, transparency and continuous improvement.
- Serve as the primary focal point for support services matters between Kiptapkei and Save the Children.
- Ensure timely submission of financial reports, supporting documentation and compliance requirements.
- Lead responses to reviews, audit, donor and compliance findings.
- Lead implementation of organizational strengthening initiatives.
- Ensure Save the Children management receives timely and accurate information.
Required Experience
- Minimum 7 years progressive finance and operations experience.
- Experience in system strengthening and capacity building of local/National NGOs.
- At least 3 years in a management or supervisory role.
- Demonstrated donor compliance, audit, payroll and procurement management experience.
Qualifications
Bachelor’s degree in finance, Accounting or Business Administration, CPA(K), ACCA professional qualification required.
