ADMINISTRATIVE ASSISTANT, G6

Overview

The Administrative Assistant (G6) role supports the UN Resident Coordination Office (RCO) in Bamako, Mali, by managing human resources, budget, finance, and general administrative tasks.

Key Responsibilities

• Initiates, reviews, processes and follows-up on human resource activities including recruitment, placement, promotion, and separation.
• Responds to enquiries and provides information on entitlements and administrative procedures.
• Monitors staffing tables and prepares statistical data.
• Assists in the preparation and review of financial and human resource proposals.
• Monitors expenditures and prepares budget adjustments.
• Drafts routine correspondence and coordinates with service units.
• Performs other administrative duties such as operational travel, vendor payments, and office technology maintenance.
• May guide and supervise junior staff.
• Assists with data collection, analysis, and presentation.
• Functions as secretariat for the UN Operations Management Team.
• Assists with day-to-day administration of contracts and audits contractor invoices.
• Processes contractor payments and UN forms for staff.

Required Experience

A minimum of seven (7) years of progressively responsible experience in administrative services, finance, accounting, audit, human resources or related area is required. The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first level University degree. Work experience with an Enterprise Resources Planning (ERP) system, such as Umoja or similar is required. Work experience with the United Nations or similar international organization is desirable. Work experience of one (1) year or more in data analytics or related area, is desirable. Experience performing similar administrative and executive support functions is required.

Qualifications

Completion of High school diploma or equivalent is required. Additional certification in any of the following areas: administrative services, finance, accounting, audit, human resources or related area is desirable.

Other Details