Overview
The Finance and Administrative Officer will manage day-to-day finance and administrative operations, providing financial and operational support to consortium partners to ensure efficient programme implementation and compliance.
Key Responsibilities
- Verify payment and receipt documents for accuracy and audit readiness.
- Ensure vouchers, proof of payments, and “PAID” stamps are properly completed.
- Ensure compliance with Oxfam’s financial policies and procedures.
- Provide day-to-day financial and administrative support.
- Perform routine checks on cash and bank balances and manage bank withdrawals.
- Maintain and update daily records of cash and bank balances.
- Maintain and regularly update project financial records and data.
- Ensure accurate and timely data entry of financial transactions.
- Prepare monthly accounts for submission.
- Obtain monthly bank statements and ensure proper filing.
- Perform monthly bank reconciliations and report findings.
- Prepare daily cash projections and payment lists.
- Conduct cash counts jointly with the CFM and programme staff.
- Monitor and follow up on pending payments and float advances.
- Maintain a well-organized and proper filing system for all financial documentation.
- Notify payment requesters upon completion of payments.
- Assist in preparing and organizing supporting documents for audits.
- Update and submit the float register.
- Provide support during emergencies and undertake additional duties.
- Actively participate in team meetings.
- Arrange staff work-related travel.
- Assist with arrangement of meetings, workshops, and trainings.
- Responsible for office supplies and stationery management.
- Handle the payments of monthly utilities bills.
- Assist and follow up the process for contracting the lease of office.
- Ensure appropriate care and maintenance of office building and compound, equipment, furniture.
- Ensure proper functioning and maintenance of office equipment.
- Manage fuel consumption, purchase, and tracking.
- Act as a focal person to manage the service contract of security guards and drivers.
- Maintain and update all administrative manuals, files, and office records.
- Source and liaise with local medical service providers.
- Assist and support to ensure that all reports and legal requirements are submitted to local authorities.
- Liaise with Administrative and Government Liaison Coordinator in Yangon.
- Maintain regular communication and collaboration with Operations Team from Yangon.
- Provide support by undertaking any other additional functions as delegated.
- Provide leadership and management to line managed staff.
- Comply with all security policies, procedures, directions, instructions, regulations or plans.
- Take care of own safety and security.
- Actively contribute to the development and maintenance of security management policy and procedures.
- Ensure adherence to safeguarding policies.
- Ensure completing all annual core compliance courses.
- Report any concerns or witness or suspect any behaviour that could be in breach of safeguarding policies or Code of Conduct.
- Perform assigned tasks to contribute to an efficient and timely emergency response activities.
Required Experience
Two years proven experience on financial/administrative skills.
Qualifications
Bachelor’s degree holder
