PROCUREMENT ASSISTANT, G5

Overview

Provides procurement, logistical and administrative support in the acquisition of goods and services. Reviews purchasing requests, monitors supplier delivery, and prepares tender documents.

Key Responsibilities

• Provides procurement, logistical and administrative support to Procurement Officers.
• Reviews, records and prioritizes purchasing requests.
• Monitors status of requisitions and supplier delivery.
• Produces tender documents (e.g. Invitations to Bids, Requests for Proposals and Requests for Quotation).
• Prepares abstracts of offers and compiles data to determine best supplier terms and costs.
• Finalizes purchase orders and contracts for approval.
• Assists with complex purchasing operations.
• Maintains relevant internal databases and files.
• Researches and retrieves information on sources of supply and vendors.
• Assists with data collection, analysis, and preparation of reports.
• Assists with visualizations and updating information material.
• Drafts routine correspondence.
• Performs other duties as assigned.

Required Experience

At least five (5) years of experience in procurement, administrative services or related area is required. The minimum years of relevant experience is reduced to three (3) for candidates who possess a first level university degree or higher. Working knowledge and experience in Supply Chain and Enterprise Resource Planning (ERP) system are desirable. One (1) year or more of experience in data analytics or related area is desirable.

Qualifications

High school diploma or equivalent is required. Technical or vocational studies in Procurement, Supply Chain Management, Business Administration, or a related field are desirable. United Nations Procurement Certification (CIPS) and/or a recognized certification in public procurement is desirable.

Other Details