PROCUREMENT ASSISTANT, G5

Overview

Provides procurement and logistical support in the acquisition of goods and services. Reviews purchasing requests, monitors supplier deliveries, and prepares tender documents.

Key Responsibilities

• Provides procurement and logistical support.
• Reviews, records, and prioritizes purchasing requests.
• Monitors the status of existing requisitions and supplier deliveries.
• Produces tender documents.
• Prepares abstracts of offers and compiles data.
• Finalizes purchase orders and contracts.
• Assists with complex purchasing operations.
• Researches and presents information on sources of supply and vendors.
• Maintains procurement databases, files, vendor records, and agreements.
• Provides administrative and coordination support to the Procurement Section.
• Prepares procurement statistical reports and summaries.
• Drafts routine correspondence.
• Assists with onboarding of new procurement staff.

Required Experience

At least five (05) years of progressively responsible experience in procurement, administrative services or related areas and (02) years' experience specifically in procurement, supply chain, acquisitions and/or contract management is required. Experience working in a United Nations common system field or other similar international organization is desirable. Experience working with Enterprise Resource Planning (ERP) systems such as SAP or similar systems, and/or working with e-tendering systems such as Ariba or similar systems is desirable. Experience in the use of Microsoft Office Suite, including Word, Excel, PowerPoint, and Microsoft Teams is desirable.

Qualifications

High school diploma or equivalent is required. Professional certification or advanced training in procurement, supply chain management, or logistics from recognized regional or international organizations is desirable. Equivalent qualifications may include: ○ Certification from ECLAC (Economic Commission for Latin America and the Caribbean) or equivalent regional procurement certification ○ Certification in Public Procurement or Supply Chain Management from an accredited university or professional organization ○ CIPS (Chartered Institute of Procurement and Supply) or other internationally recognized procurement certification ○ Diploma or certificate in procurement, supply chain, or related business administration from an accredited institution

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