SENIOR STAFF ASSISTANT, FS5

Overview

The Senior Staff Assistant (FS5) role supports the Office of the Special Representative of the Secretary-General (SRSG) of the United Nations Verification Mission in Colombia (UNVMC) in Bogota. The position focuses on managing the SRSG's calendar, correspondence, travel, and administrative processes to ensure the efficiency of the Front Office.

Key Responsibilities

• Manages and maintains the SRSG’s calendar, appointments, meetings, and official engagements.
• Anticipates SRSG's requirements for background material and ensures compilation of briefing material.
• Screens, prioritizes, and manages all incoming and outgoing correspondence, including confidential and sensitive materials.
• Drafts, formats, edits, and finalizes correspondence, notes, submissions, and other documents for the SRSG.
• Maintains a tracking system for follow-up on decisions and action points.
• Ensures coordination on administrative issues between the SRSG’s Office and Mission components, UN Headquarters, and UN agencies.
• Organizes and coordinates the SRSG’s official travel.
• Provides administrative support related to attendance, leave monitoring, travel claims, requisitions, and other administrative processes.
• Supports workflow management and prioritization in the SRSG’s Office.
• Ensures proper record-keeping and secure handling of sensitive information.
• Performs other duties as assigned.

Required Experience

A minimum of eight years progressive experience working for a high-ranking UN or government official is required. Proficiency and in-depth knowledge of UN system's operation is required. Working experience in post conflict settings is required. Experience in providing personal assistance and administrative support in the front office of senior management is required. Working experience in UN field operations of the UN Common system is desirable. Field experience working in the Latin America and Caribbean region is desirable.

Qualifications

High school diploma or equivalent is required. A high education degree on social, communication, economic or political sciences, or related area, is desirable. Technical training in secretarial or administration is desirable.

Other Details