Overview
Provide operational support for the arrangement of movements of third country nationals, including administrative and financial tasks, and assisting with project procedures.
Key Responsibilities
- Follow up on administrative and financial activities, perform related administrative tasks and maintain accurate records of expenses, documentation, etc. related to the operations of the assigned facility.
- Assist with the development and revision of project Standard Operating Procedures (SOPs), and operational guidelines for field staff, while providing technical support and ensure that support and guidance to IOM's implementing partners to ensure the consistent and harmonized application of project procedures and standards across all project activities.
- Keep records of all deliverables completed at field level and ensure the timely submission of the documentation to the Project Coordination team.
- Assist with the distribution of basic goods to the beneficiaries of the action.
- Assist in procurement procedures, prepare specifications for orders and purchase requests in IOM systems.
- Conduct procurement procedures for low value items required.
- Monitor Staff Attendance, Annual Leaves and ensures they are properly documented in IOM systems, supports field staff with relevant issues.
- Monitors vendor performance for various services provided in the facilities (Catering, bus transportations), performs quality checks and communicates shortfalls with IOM office.
- Perform such other related duties as may be assigned
Required Experience
University degree from an accredited academic institution on social sciences and one year of relevant working experience will be an advantage; or High school degree/certificate with at least three years relevant working experience. Previous experience in a similar role preferred. Familiar with direct assistance to migrants and/or refugees preferred. Previous experience working with children preferred. Experience in working in a multi-cultural environment an advantage. Valid driver’s license with at least five years driving experience an advantage.
Qualifications
University degree from an accredited academic institution on social sciences or High school degree/certificate.
