Administrative Assistant (Child Protection)

Overview

The role supports coordinating administrative and financial activities for a project focused on strengthening protection systems for unaccompanied migrant children and vulnerable individuals. The main purpose is to provide administrative support for the assigned facility and ensure proper documentation and record-keeping.

Key Responsibilities

• Monitor and support administrative and financial operations of the assigned facility.
• Assist in the development, revision and implementation of project Standard Operating Procedures (SOPs).
• Keep records of all deliverables completed at field level.
• Maintain accurate records of Non-Food Items (NFIs).
• Assist with the distribution of basic goods to beneficiaries.
• Keep records of documentation related to the use of IOM rented vehicles.
• Conduct regular on-site visits at the areas of operation.
• Assist in procurement procedures.
• Conduct procurement procedures for low value items.
• Monitor Staff Attendance and Annual Leaves.
• Maintain close coordination with the Budget Monitoring & IP Control Unit.
• Monitor vendor performance.

Required Experience

University degree from an accredited academic institution in social sciences and one year of relevant working experience will be an advantage; or High school degree/certificate with at least three years relevant working experience. Previous experience in a similar role preferred. Familiar with direct assistance to migrants and/or refugees preferred. Previous experience working with children preferred. Experience in working in a multi-cultural environment an advantage.

Qualifications

University degree from an accredited academic institution in social sciences or High school degree/certificate.

Other Details