Overview
The Operations Assistant – Charter Movements will support the operations team in the orderly and timely implementation of the programme, ensuring compliance with IOM established procedures.
Key Responsibilities
- Send requests for charters to CMM, coordinate with receiving missions, name lists, Charter flight details and timely distribution of Advance Booking Notifications (ABNs), landing permit requests, Additions and Deletions to the final manifest and ensure compliance with SOPs and procedures of MMM, HIT, MIMOSA.
- Perform daily coordination with IOM airport staff, finance, medical, and other relevant units on charter movement-related issues.
- Coordinate with relevant counterparts for ground transport arrangements for migrants travelling from Embassies/detention centres to International Departure Points.
- Liaise with IOM Medical Unit to ensure logistics and follow-up on medical procedures are completed in good time as required.
- Ensure all ready-to-travel migrants are included in the final manifest to avoid the last-minute rush.
- Prepare accurate and timely movement statistical reports for Operations Unit.
- Control record keeping of Proflight files in the Unit, timely closure of files and handover to Finance Operations Assistant team for further processing of invoices (if any) for a quick settlement.
- Perform such other duties as may be assigned.
Required Experience
Five years of working experience with secondary [high school] education; three years of working experience with Bachelor’s degree. Prior Movement Operations or transportation experience a strong advantage; and, past experience with Movement Operations-related databases and systems (including iGATOR, MiMOSA, SAR and Amadeus) is a strong advantage.
Qualifications
Secondary [high school] education or Bachelor’s degree.
