Overview
Support operations in the Supply Chain Management Section by receiving and processing requests for equipment and materials, preparing inventory for delivery, and ensuring adherence to warehouse procedures.
Key Responsibilities
- Receiving and processing requests for equipment and materials. Prepare pick list and issue vouchers, for approved requests.
- Preparing inventory for delivery against approved issue vouchers and ensuring timely delivery of goods to the beneficiaries;
- Ensure proper procedures for receiving, storing and issuance of assets/materials are followed within the Centralized Warehouses. Adhere to the standard UMOJA processes and record all warehouse/inventory transactions using the UN ERP (UMOJA).
- Perform movement of equipment/materials with accurate SAP/UMOJA T-Codes. Maintain accurate Bin Locations and stock holding in UMOJA.
- Ensure the safety and security of the materials & the Warehouses; empower the Warehouse staff with the safety measures. Raise awareness in Occupational, Health and Safety (OHS).
- Support identification of “minimum, re-stock (re-order) and maximum stock levels for the materials stored at the warehouse.
- Prepare various warehouse activity reports: including key performance indicators (KPI), inventory reports, demand trend, scales of issue, cycle counting and statistics reports.
- Evaluate in consultation with Supervisor all present and future requirements; in this respect, expedite all requisitions for international and local purchases and issuance.
- Liaise with the Receiving and Inspection Unit (R & I) at the Mission, regarding received assets and materials, and conduct collaborative physical inspections of the received assets/materials, ensuring they are delivered in line with the purchased order.
- Ensure that assets and materials received are classified in accordance with the United Nations policy. Ensure proper control and procedures for receiving, inspection, issuance and recording.
- Coordinate and liaise with Technical Sections and end users to obtain full cooperation on asset management, receiving and stock management, issuance, physical inventories, data reconciliations and write-off.
- Coordinate with the R & I, Technical Sections, and MovCon officers in respect of redeployment of assets and materials within the mission and shipments to other UN Missions.
- Direct workload priorities, formulate resource allocations and monitor progress through statistical analysis of database records and monthly progress reports for the Unit.
- Ensure that accurate and auditable records, in both hard and electronic format, are maintained for property control and accountability in conformance with Secretariat Administrative Instructions, Logistics Support Division (LSD)/Office of Chief Mission Support (OCMS).
- Performing any other related tasks as may be required by the Chief Centralized Warehouse or the designated Supervisor.
Required Experience
3 years
Qualifications
Bachelor's degree in (preferably) Business Administration, Engineering, Logistics, Supply Chain Management or relevant field.
