Overview
The role involves conducting a comprehensive physical inventory verification of assets, reconciling records, organizing documentation, and facilitating asset categorization and disposition.
Key Responsibilities
- Conduct a comprehensive physical verification of all UNDSS assets, including those in the Ramallah warehouse, Jerusalem office, and assigned to staff members.
- Verify assets assigned to staff against the official asset register, confirm custodians, identify discrepancies, and report them.
- Record detailed information for each asset: description, number, serial number, quantity, condition, and storage location.
- Take photographic records of each asset or asset group.
- Prepare and maintain a complete inventory register using the approved Excel template.
- Verify supporting documentation and identify discrepancies between records and physical inventory.
- Categorize assets as suitable for transfer to Gaza, recommended for disposal, or requiring further management assessment.
- Coordinate movement planning for assets identified for transfer.
- Prepare assets for transportation and ensure all movement documentation is completed.
- Prepare and organize all supporting disposal documentation for assets recommended for disposal.
- Assist in preparing documentation required under applicable administrative procedures for disposal.
- Maintain complete and accurate inventory records.
- Organize inventory files, photographs, and supporting documentation within the designated SharePoint repository.
- Ensure documentation is appropriately indexed and archived.
- Maintain a complete audit trail for all inventory activities.
- Provide operational and logistical support to the UNDSS Administrative Team.
- Assist with warehouse inspections and internal logistical projects.
- Support administrative coordination during periods of high operational demand.
- Perform other related duties assigned by the supervisor.
Required Experience
- Minimum of two (2) years of progressively responsible experience in administration, logistics, warehouse operations, inventory control or asset management.
- Experience conducting physical inventory verification.
- Experience maintaining inventory records using Microsoft Excel and online platforms.
- Experience in records management and document control.
Qualifications
Secondary education
